Nominations are invited for vacant Council position each year and are ratified at the December AGM.
How to stand for a postion:
Candidate can self-nominate or be nominated by another Member of the Association for any vacant role on Council. The role of Council Members is set out in the Association's Constitution. There are no geographic restrictions on who may stand for election and we encourage nominations from candidates from diverse backgrounds (especially those that historically have been underrepresented). Each nomination must be accompanied by the candidate’s written agreement to stand for election, and a short personal statement (less than 200 words) describing their interests for publication (before the AGM) in the Newsletter. In addition, each candidate must be proposed by at least two members of the Association and any individual may not propose more than two candidates. If more than one nomination is received for any one position a vote of the Membership will be undertaken in advance of, and ratified at, the AGM in December. In rare cases candidates may be nominated for more than one position, in these cases we will ask the candidate to state an order of preference, as no person may hold more than one role simultaneously. The order of voting for Council positions will, where possible, take candidates’ preferred positions into account.
What to include in the submitted nomination document:
- Candidate's full name, email address, and Assoication Membership number (if known)
- Candidate's two nominators' full names, e-mail address, and (if known) their Assoication Membership mumbers.
- A short written statment from the candidate of their agreement to stand for election. This can take the form of: "I [full name] agree to stand for election to the Palaeontological Assoication Council and, to the best of my knowledge, I am eligible for [this role/these roles] under the rules set out by the Association's Constitution."
- The postion(s) the candidate wishes to stand for; if more than one please state a preference order.
- A short personal statement from the candidate (less than 200 words) describing their interests for publication (before the AGM) in the Newsletter.
The nominations should be sent in PDF format to the Secretary: firstname.lastname@example.org
Deadline for Nominations
The closing date for nominations is 1st September each year.
Council Vacancies at the 2022 AGM
Vice-President (two-year term)
The Vice-President is one of the more loosely defined Council offices. Vice-Presidents are normally long-serving Council members who have previously held one of the other offices. They have no formal portfolio or duties other than to deputize for the President if and when required, but are present on Council to provide independent input on all matters, backed up by experience arising from their long service. They are also expected to lead or at least participate in important subcommittees, particularly those tasked with making recommendations for the awards of grants.
Outreach Officer (three year term)
The Outreach Officer works with the Publicity Officer and the Education Officer in the Public Engagement Group (PEG). The PEG has responsibility for all of the Palaeontological Association outreach activities. Currently they include the organising of the Association’s presence at the Lyme Regis and Yorkshire fossil festivals, co-coordinating the Engagement Grants, answering relevant enquiries, and initiating other activities that promote and develop palaeontological outreach and education for the Association. PEG members work closely together and their roles often overlap, but specific responsibilities associated with the Outreach Officer include devising and implementing new outreach activities for the Association.
Meetings Coordinator (three year term)
The Meetings Coordinator ensures the Palaeontological Association is present at most of the major international meetings in the wider Earth Sciences domain, mainly by soliciting and/or organizing symposia that are hosted or sponsored by the Association, and via other initiatives. The Meetings Coordinator chairs the Annual Meeting Review Committee and interacts with the Annual Meeting organizers regarding the topic of the symposium at the Annual Meeting, and with other conveners of Palaeontological Association-sponsored symposia to avoid overlaps and enhance the visibility of a wide range of palaeontological topics. The Meetings Coordinator is also responsible for the evaluation of applications to and the administration of the Association’s Postgraduate Travel Fund. The Meetings Coordinator may volunteer to sit on one or more of the Association sub-committees to review grants and awards.
[Note: the current Meetings Cooordinator has one more year of their three year term left. However, they are willing to step down at the 2022 AGM for a new person to take up the role, as this is their second term and 5th consectutive year on Council.]
Internet Officer (three year term)
Deputy Internet Officer (three year term; new position)
Early Research Career Officer (x1 vacancy; three year term)
An important cohort of the Palaeontological Association’s membership are Early Career Researchers (ECRs). Historically, there has not been an ECR-specific role on the Association’s Council, however, in 2022 we are looking to convert one of the ordinary member positions specifically for this purpose.
The ECR role, as with the other Ordinary Members positions, is a three year term and does not have a formal portfolio. They will attend Council meetings and contribute to discussion, decision making, and future planning. They will have the opportunity to participate in subcommittees, such as those tasked with reviewing and making decisions on grant applications. Importantly, they will act as a liaison for the ECR community to Council, allowing for ECR perspectives and feedback to directly influence the decision making within the Association. This role also looks to take the lead on initiatives specifically to help the Association better serve our ECR members.
We define an ECR as any researcher within 10 years (exclusive of career breaks, full time equivalent) post-PhD thesis submission who has not found permanent employment. Should this member gain permanent employment during their tenure, they would continue in the role until their tenure ends, whereupon they could not stand again as the ECR Ordinary Member.
Ordinary Members (x1 vacancy; three year term)
Ordinary members do not have a formal portfolio. They attend Council meetings and contribute to discussion, decision making and future planning. They often participate in important subcommittees, such as those tasked with reviewing and making decisions upon grant applications.