Registration
Registration, abstract submission and booking (including payment by credit card) is now open. Once registered, you will receive an abstract submision link. Abstract submission closes at midnight (BST) on Friday 22nd September 2017; abstracts submitted after this date will not be considered, and registration after this date will incur an additional administration charge of £30.00. The final deadline for registration is Friday 17th November 2017.
| Event | Date |
|---|---|
| Registration, abstract and booking opens | Monday 10th July 2017 |
| Abstract submission closes | Friday 22nd September 2017 |
| Early-bird pricing ends | Friday 22nd September 2017 |
| Final registration deadline | Friday 17th November 2017 |
Registrations and bookings will be taken on a strictly first-come-first served basis. No refunds will be available after the final deadline.
Registration, abstract submission, booking and payment (by credit or debit card) will be through online forms available on this website. Please note that all these transactions will be in sterling (£:GBP). Accommodation must be booked separately (see below). Please note that there is no 'student non-member' rate; students who are not members should join the association (for £15) if they wish to take advantage of our reduced student rates.
| Registration Category | Early-Bird Price (GBP) | Normal Price (GBP) |
|---|---|---|
| Student Member | £65.00 | £95.00 |
| Ordinary & Retired Member | £90.00 | £120.00 |
| Non-Member | £125.00 | £155.00 |
Registration provides the icebreaker reception on Sunday evening, the full registration package, and tea/coffee/biscuits from Sunday through to Tuesday. Note that lunches are not included. Delegates can either purchase lunch from various food outlets on campus, or can order packed lunches when registering (£4.55 per day). Packed lunches comprise a sandwich, a bottle of still water, a packet of crisps and a piece of fruit. Special dietary requirements can be catered for, but please tell us about these when registering.
The Annual Dinner costs £50 (£35 for student delegates). It will be held at the Millennium Hotel, Gloucester Road, which is a ten minute walk from campus. The evening will begin with a drinks reception followed by a three course meal. Seats at the Annual Dinner will be capped at 200 as this is the maximum the venue can hold; these seats will be allocated on a first-come first-served basis.
Abstracts
General
- Deadline for abstract submission: 23:59 BST Friday 22nd September 2017 (i.e. before 23rd September). After this date abstracts will not be considered.
- Abstracts are limited to 200 words in length.
- It is likely that, as in previous years, the request for oral presentations will exceed the number of slots available. A limited number of parallel sessions in adjacent lecture theatres will be used to maximise the number of oral presentations. Priority for oral presentations will be given to early stage researchers, (those in the final years of their PhD and in postdoctoral positions), those who have not spoken at recent meetings and members of the Palaeontological Association. Posters will be on display one day (either Monday or Tuesday) during the conference as part of the programme. The decision of the organizers is final.
- Eligibility of presenters for President's and Council Prizes: The President's and Council Prizes are awarded for the best talk and poster, respectively, at the Annual Meeting. All student members of the Palaeontological Association, and all members of the Association who are early career stage researchers, i.e. those within one calendar year of the award of a higher degree (PhD or MSc) are eligible for consideration for these awards.
Oral Presentations
All speakers (apart from the symposium speakers) will be allocated 15 minutes. You should therefore prepare a 12 minute talk to allow time for questions and switching between presenters. We will have a number of parallel sessions in adjacent theatres so timing will be especially important. All the lecture theatres have a two-screen setup, but these will be set to ‘mirror’ mode – double-screen presentations will not be possible. Presentations should be in PowerPoint or PDF format, and should be brought on a USB-stick for loading onto computers before the start of each session (in liaison with the session chair). Imperial College is Windows-based, so Mac presentations may cause problems, particularly if animations are included. If you are using a Mac please make sure your presentation is PC compatible before you leave your institution.
Poster Presentations
Poster boards will accommodate an A0-sized poster presented in portrait format. The boards will not be suitable for posters of this size in landscape format. Materials to fix the poster to the boards will be available at the meeting. Posters will be displayed for one day (either Monday or Tuesday). Posters will be in a different location in the morning and afternoon, to ensure they are in proximity to the lecture theatres in use. Poster presenters can either (a) bring two copies of their poster, one for each location, (b) move their poster during the lunch-break, or (c) request that conference assistants move the poster for them.